EPFO New Revised Form 11 Personal Details: EPF or Employee’s Provident Fund is a social security scheme implemented by the Government of India to generate future savings to help people while earning. In terms of volume of transaction and the number of clientele, the EPFO is the World’s largest Social Security organisation. It is a statuary body constituted by the Government of India under the Employee’s Provident Fund and Miscellaneous Provisions Act, 1952.
The EPFO Unified portal has separate categories for employees and employers that help to digitalise and simplify the operations. The EPFO operates the following three schemes:
- The Employee’s Provident Funds Scheme 1952 (EPF)
- The Employee’s Pension Scheme (EPS)
- The Employee’s Deposit Linked Insurance Scheme 1976 (EDLI)
The EPF scheme is aimed at promoting the savings to be utilised post-retirement by various employees. The Employee’s Provident Fund is a regular collection of funds made on a monthly basis by the employee and the employer. Both contribute 12% of each of the employee’s salaries (basic pay + dearness allowance) to the EPF. A fixed level of interest rate is applicable on these contributions as per set by the EPFO. The amount of interest received and the total accumulated amount is tax-free and the employee can withdraw the entire fund without worrying about paying any kind of tax on it.
What is EPF Form 11?
The EPF Form 11 is a self-declaration form that needs to be filled by the employee at the time of joining an organization covered under the Employees Provident Fund. All the previous EPF account details have to be mentioned in the form. Also, the modified form 11 automatically transfers the amount from the previous EPF account to the new EPF account.
All the new employees who are already EPF members and have a total salary (basic salary + dearness allowance) of more than 15,000 are eligible for the scheme.
The EPF form serves the following purposes:
- The new member will continue to receive the benefits of the scheme under a new member ID if he was a member of the Employee’s Provident Fund Scheme earlier.
- The form is also used to transfer the previous PF amount from the previous account to a new one.
- If a new employee who was not employed before or was not a member of the EPFO during his previous employment has a salary of more than 15,000, he can opt-out of EPFO. Such an employee is considered an excluded employee. Also, members receiving PF pension or who have withdrawn their PF at an earlier date are considered excluded members as well.
Details Mentioned on EPF Form 11 Online
Employee Provident Fund Form 11 is available on the EPFO website. When filling the form, you will be asked to submit the following details:
- Name of the Employee
- Date of Birth
- Father/Husband’s Name
- Mobile number
- Email ID
- Relationship of the employee with EPF schemes
- Previous employment details such as UAN, scheme certificate number and last working day
- Educational qualifications
- Marital Status
- KYC details
- Bank Account details
- Driver’s License
- Passport ( in case of foreign employees)
The following information is required to be submitted by the employer-
- Employee’s date of joining
- Provident Fund ID number
- UAN of the employee
- Verification of employee personal details
The employee has to sign the undertaking by carefully reading the declaration. Also, the date and place of signing the undertaking are to be mentioned. Also, self-attested copies of the following documents are to be attached along with the form
- Bank Account and IFSC details
- Aadhaar details
- PAN card details
Responsibility of the Employer
The employer also has various responsibilities that he is required to fulfill as the employer of the establishment. These are:
- The employer has to get the declaration form filled by the new employees within, one month and upload the information on the UAN portal within a period of 25 days.
- The UAN details as generated by the EPFO are to share with the existing members of the fund within 15 days from the receipt of the UAN and get it acknowledged by the employee.
- The employer has the responsibility of UAN activation of the employees within 15 days of dissemination of such information.
- The employer has to seed the KYC details such as Bank Account details, Aadhaar details and PAN details of the employees within 30 days from the receipt of the UAN. In case, the employee does not possess the Aadhaar card, the Aadhaar acknowledgment slip can be submitted.
- The Aadhaar details are to be uploaded on the UAN portal within 15 days of receiving the Aadhaar information.
- It is the duty of the employer to complete all the claim forms being sent to the EPFO and link all the relevant KYC information to the UAN.
Declaration by Present Employer
The new organization the employee has joined is required to fill in the necessary information as mentioned below
and sign and seal the same. It is also required to fill in the declaration form containing the following information:
- Date of Joining of the employee
- PF ID number/Member ID assigned to the employee
- UAN of the employee
- Verification of the employee’s personal details
Previously International workers were excluded from the scope of the scheme but now every qualified international worker is required to become a member and make the required contributions under the EPF scheme. The term “international workers” includes:
- An Indian employee currently working or having worked in another country with whom India has signed a Social security Agreement concerning the social security benefits.
- Any foreign employee working in India with an establishment that is under the scope of the Employee’s Provident Funds & Miscellaneous Provisions Act, 1952.
Key Points To be Notes While Submitting Form 11
The International workers are required to submit Form 11 at the time of joining. The following are key points to be kept in mind.
- Currently, India has signed a Social security Agreement with Belgium, Germany, Finland, Sweden, Czech Republic, Switzerland, Grand Duchy of Luxembourg, France, Denmark, Republic of Korea, Norway, Austria, Netherlands, Hungary, Canada, Australia, Portugal, Quebec and Japan to provide for equality of treatment and avoidance of double coverage. A Social Security agreement is a bilateral instrument that safeguards the social security interests of workers posted in another country.
- An International worker who is contributing towards a social security scheme of the home country and is certified through the issuance of a Detachment certificate for a specified period with respect to the social security agreement signed with India and another country is known as an “excluded employee”.
- Every international worker has to submit form 11 as soon as he joins the establishment as there is no guideline regarding the minimum duration of stay in India required to activate the PF compliance.
- Even if the salary is paid outside of India, the provisions of the PF will still be applicable.
- The PF will be calculated based on the total salary earned by the individual in case of a split payroll.
- An Indian employee working in a foreign country attains the status and benefits of an “International worker” only if the country has signed a Social security agreement with the other country.
Conclusion on EPFO New Revised Form11 Personal Details
EPF is a social security scheme that safeguards the social security interests of its members. All the non-excluded employees are required to fill in Form 11 upon joining a new organization. It is also the responsibility of the employer to activate the UAN details.