ROC Filing

Annual ROC Filing Guidelines, Compliances, Due Dates, E-Forms, Documents Required

Registrar of Companies (ROC) is the official office that manages and administers a wide range of companies under the Companies Act 1956, Companies Act 2013. ROC needs to check whether the companies are properly enrolled, enlisted, and have records of data. ROC Office has a registry of records and we can identify the companies enlisted with them easily. Get to know about the Company Annual Filing Procedure, Due Dates, Documents Needed, E-Forms needed for ROC Filing, etc. in the later modules.

ROC Full Form – Registrar of Companies (ROC)

What is ROC Filing?

Each and Every Company needs to file an Audited Financial Statement and Annual Returns as per the Companies Act 2013 within 30 or 60 days after the commencement of the Annual General Meeting.  According to Sections, 129 and 137 one needs to file the audited financial statements with ROC.

ROC Filing Procedure

Get acquainted with the step-by-step procedure for ROC Annual Filing and do your ROC Filing in the same way without facing any hassles. They are in the below fashion

Maintain Book of Accounts: It is necessary that you maintain account books in order to have control over the business as well as abide by the law. Without having the account books it is difficult for directors to predict whether the company is in loss or profit. GST Return Filings, Benefit Assessment Forms, would be troublesome in the absence of proper account books.

Prepare Financial Statements of Company: Companies need to prepare financial statements in view of account books. Financial Statements help you determine the financial position of a company, to incorporate balance sheet, benefit and misfortune account, etc.

Appoint an Auditor for the Company: Every Company needs to mention the auditor’s name in the enlistment of the company. You can appoint Chartered Accountants as Auditors of the Company. However, the Auditor needs to be autonomous and doesn’t hold any predisposition with the Company.

Statutory Audit of Private Limited Company: Audit plays a key role in the Administration of the Company. As per the Companies Act 2013 every company should choose an auditor to present their accounts. The auditor will provide his genuine perspective towards the company. In case of any financial statements filed by the company are not satisfying to the auditor he/she can convey the reality to partners.

Conduct Annual General Meeting: As per the Companies Act 2013, all companies should conduct an Annual General Meeting every year. Annual General Meeting Date must be within 15 months before commencing the meeting. However, for a newly registered company, the annual general meeting must be held within 1 1/2 years from the date of joining of the company. Audited Financial Statements are put forth in the meeting before individuals of the company. If the financial statements are fulfilling you can get the Annual Accounts of the Company.

Annual Filing of the Company: Once the Annual General Meeting is done audited financial statements exist with the company. All of them need to be documented with the Registrar. Filing Audited Financial Statements of the Company in accordance with the Ministry of Corporate Affairs is known as Filing of Annual Returns and it should be done within 60 days of commencement of AGM.

Documents Required for ROC Annual Filing

Every Company needs to attach certain documents while filing ROC. They are as such

  • Balance Sheet
  • Profit & Loss Account
  • Cost Audit Report
  • Annual Return

E-Forms required to be Filed with ROC

Name of the E-form Purpose of the E-form Due Date for filing
Form ADT-1 Auditor appointment 15 days after the commencement of the annual general meeting (AGM).
Form AOC-4 and Form AOC-4 CFS ( for Consolidated Financial Statements). To file the Annual Accounts. 30 after the conduction of Annual General Meeting for One Person Company, or within 180 days after the end of a financial year
Form MGT-7 To File Annual Returns 60 days after the conduction of AGM
Form CRA-4 To file the Cost Audit Reports 30 days after the date of receipt of the Cost Audit Report.
Form MGT-14 To file the resolution taken in Board report and Annual Accounts 30 days after the Board meeting
MSME Form 1 For Filing Half-yearly returns with the registrar, to learn outstanding payments of a micro and small enterprise Within a month for each half of the year.

ROC E-Filing Process

  • Download the related forms from the MCA Website as follows MCA Menu ->E-Documenting-> Company Forms Download
  • Fill up the appropriate forms as per your organization and add XML or PDF reports depending on the form’s necessity. Pre Check for the Digital Signature of the Director and any Practicing Professional.
  • Enroll yourself on the Official website of MCA as a business user or enlisted client. After that, log in to the portal with the credentials.
  • The Next step is to go to upload E-Forms —> and check for a filled and signed form.
  • Once you upload the necessary forms, you will receive a Service Request Number(SRN) and go to payment mode.
  •  You can make the payment in two ways, one is saving the challan and paying within due time. Otherwise, you can pay through net banking at that time itself.
  • Keep a track of transaction status via SRN under the MCA Administration Menu. Simply place the SRN Created and check whether your form is endorsed or pending.

Advantages of ROC Filings

To Determine the Financial Position of a Company: Filing Annual Returns makes it easy to evaluate whether a company is running at a loss or profit by seeing the total accounts of the company for the entire year.

Proof of Existence of a Company: Regular ROC Filings are an indication of the existence of a company. The government will keep a track of record of the existence of the company on basis of the filings executed by the company. The Companies that fail to file ROC are considered fake and ROC can stuck off them too at times.

Protection Against a Penalty: Companies who fail to file annual filings can be charged with huge penalties. Thus, doing ROC Filings on a timely basis will save you from such penalties. Appropriate Annual Compliance will save the company from any legal complications.

FAQs on ROC Filing

1. What is the Full Form of ROC?

ROC Stands for Registrar of Companies.

2. What is ROC E Filing?

Filing of Annual Accounts and Annual Returns according to the Companies Act 2013 through online mode to the respective authorities is known as ROC E Filing.

3. Is RoC filing mandatory?

Yes, it is mandatory to file the RoC Forms, Returns, and Documents with the Registrar of Companies.

4. What are the documents required for ROC Filing?

Below is the list of documents needed for ROC Filing and they are as follows

  • Balance Sheet
  • Cost Audit Report
  • Profit & Loss Account
  • Annual Return

5. What if ROC is not filed?

If ROC is not filed by the company and the directors are liable for payment of penalties as well the consequences for not filing the ROC. The penalty amounts are subject to the delay time.