How to Correct EPF Details like Name, Father Name, Date of Joining?

How to Correct EPF Details like Name, Father Name, Date of Joining: Most of the time, the date of birth and name details in the EPF account don’t resemble the details in the Aadhaar. If left unchanged, there can be undesirable annoyances during EPF amount withdrawal. It is crucial to update your EPF account with the correct details at the quickest to avoid any troubles later.

EPF benefaction into an employee’s EPF account is made each month in similar proportion, both by the employer as well as the employee. This is more of a kind of enforced savings scheme issued by the Government of India, which helps employees garner a retirement corpus.

Details of UAN

When we enter an organisation that offers EPF, then we have to fill Form 11. Form 11 is a vital declaration form that facilitates the provident fund department to sustain records of employees, helping them during inquiries and cross-checking of facts. It also contributes precious information about an employee to an employer. Our article EPF Form 11 on Joining a New Job explains it in detail.

Personal Information that is required to enters by the individual in Form 11 is as follows:

  1. Date of Birth of the employee
  2. Father’s/Husband’s name
  3. Gender
  4. Mobile number
  5. Marital status
  6. Date of joining
  7. Email ID
  8. Educational credentials

EPF UAN Details Correction

The features that you record can be checked in your UAN passbook or EPF passbook from the online portal of EPF services using the document number of the individual. This will help the person to get overall details such as date of Birth, Name of employee name, Date of Joining and EPFO office( or the SRO, which stands for Sub-regional office). This essential information will help the person to check their account details. The individual can check their name, their Father/Husband’s Name, Date of Birth, Date of Joining.

Most of the time, the date of birth and name details in the EPF account are incorrect, i.e. they don’t match with the details specified in the Aadhaar. If left unaltered, such flaws can cause unnecessary troubles during EPF amount withdrawal. Thus, it is crucial to update your EPF account with the correct details at the earliest to bypass any concerns later.

EPF name correction is a simple process that can be done online as well as offline with the help of EPF name correction form.

EPF Name Correction Online

To replace or renew your credentials online on the EPFO unified portal, one will require the subsequent details:

  • An active UAN-Universal Account Number
  • Correct Number of Adhaar.
  • Access to EPFO Unified Portal
  • An online request from your employer to the EPFO

Before embarking on EPF name correction, ensure that the information on their Aadhaar card is accurate. This is because updated details of the individual will get verified against their Aadhaar, and if the credentials don’t match, then the update won’t happen. So, make the corrections in the Aadhaar first and then update it with your EPFO account before altering your name and other credentials.

The online process for how to change the name in PF account online, which employees should follow, is described below:

  • Step 1: Go to the EPFO Unified Portal and log in with the UAN and the password.
  • Step 2: On the new page, go to the “Manage” option on the menu bar and select “Modify Basic Details” from the dropdown.
  • Step 3: When the new page will appear, then, as mentioned in the Aadhaar, enter all the right details. The system with the Aadhaar database would verify your entered details. After registering all the required details, click on “Update Details”.
  • Step 4: Once you click on “Update Details”, the request will get submitted to your employer for approval. Before the employer submits the request to the EPFO, the employee has the option to withdraw their request by hitting the “Delete Request” button.

EPF Name Correction Form

Name correction can be done by submitting the EPF name change form to the Regional PF Commissioner as well as offline. This method is more like a collective declaration letter between the employee and the employer, addressing the Regional commissioner of PF.

So, one must hold to the following EPF name change letter format in your EPF name correction form:

The letter ought to be delivered to the “Regional PF commissioner”. The subject of the letter ought to mention: “Joint declaration by the member and also the employer”.

The body of the letter should mention the wrong details in the EPF account that your employer has entered, and to make corrections to the existing details, you are writing this request letter.

Next, generate a table of three columns and implement particular details which you require to change. The table must specify the incorrect entry plus the corresponding right entry.

The EPF correction form is applicable for correcting the following types of errors:

  • Incorrect EPF or EPS account numbers
  • Incorrect date of birth
  • Incorrect name
  • Incorrect name of father or husband
  • Incorrect date of joining the company
  • Incorrect date of leaving the company

All these details will be designated in the form. You must only fill the required ones that need emendation. After filling the correction form, specify the list of documents you are presenting as proof to support your correction request.

Attestation Requirements

Please attach a copy of proof of your name and self-attest it with your sign.

Then, the name of the authorised signatory for the company must be mentioned.

The authorised signatory needs to sign the form followed by the company stamp.

How to Update Father’s Name in EPF?

In order to update or execute corrections of a person’s father’s name or date of birth in the EPF account or wondering about how to change father name in UAN, then with these simple steps, one can do it:

The process for updating the father’s name, date of birth or husband’s name is the same as that of the correction process of EPF name. An individual must fill the form of the joint declaration and enter the appropriate details required to be corrected.

After filling the form, it must be signed and stamped by your company’s authorised signatory. Then, the form is required to be submitted to the commissioner of Regional PF. You should also add the form with event documents as proof to verify the required correction.

Documents accepted as proof are:

  • Aadhaar card
  • PAN card
  • Voter ID
  • Ration Card
  • Copy of bank passbook
  • Driving licence
  • Passport
  • ESIC ID card
  • Date of birth certificate
  • Education certificate
  • Copy of electricity bill, water bill, telephone bill

Issues Caused by Errors in EPF Details

Usually, faulty EPF details form an issue during EPF withdrawal. When one files their claim for the withdrawal of their EPF money, their claim will be checked with the details presented by the individual during the registration of EPF. If the details are incompatible, their claim will not be recognised. This will result in a lot of annoyances, as the person would have first to change their credentials in the EPFO unified portal and then apply for their EPF withdrawal again.

So, let us check out the common mistakes or errors that can deny your EPF withdrawal application:

  • Any misspelled or incorrect data entry during the original registration can lead to the rejection of the EPF amount withdrawal application.
  • The member should present the nominee details. Nonexistence of nominee details can create troubles while appealing for EPF claims or lead to dismissal of claims application.
  • The date of joining should be specified correctly in your EPF account. This data is essential as it helps assess your EPS pension and the total months and years of EPFO contribution.

These factors are vital in determining if the withdrawal amount is free of taxes or not.

Thus, an incorrect date can produce hassles while withdrawing the EPF amount.

Correction in the name after marriage happens mostly with women, who adopt the title or surname of their husband’s family after marriage. Sometimes people intend to change their titles and surname, even without marriage. If a person has done so, then the individual must let the new name reflect in their EPF account. It will avoid any disputes later during EPF withdrawal.

An individual can change their name in their EPF account by filling the authorised form and submitting it to EPFO. If an individual has already changed their name in their testimony documents or even their bank records, then they must change their name with EPFO at the most immediate.

With the help of the EPF name correction form, one must also provide a copy of their marriage certificate as evidence. However, if someone has not made any changes to their linked bank account, then they don’t have to modify the name in the EPF account. Their bank details and their EPF account details should match to promote an easy withdrawal.

This is the process to change the name in the PF account, both online as well as offline, easily. You can follow either the online process or the offline process and submit the form of EPF name correction with the Regional PF commissioner.

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