How to Cancel an E-way Bill

How to Cancel an E-way Bill | Parts, Reasons, Period and Steps to Cancel an E-way Bill

How to Cancel an E-way Bill: According to rule 138 of CGST Rules, the provisions of the E-way bill is defined as a unique document furnished about the shipment of goods. Therefore, registered users must generate an E-way bill when the goods need to be moved from place to place, and the value of such goods is more than Rs. 50,000 as discussed.

Sales of Goods

The movement of goods for any other reasons apart from the supply.

Example: For the transfer of goods from one branch to another branch.

When a registered person purchases goods from an unregistered person and goods need to be moved. In this case, the registered recipient needs to generate the E-way bill.

Two Parts of E-way Bills

Part A: The information this part contains is invoice-level and relates to goods such as invoice date and number, GST registration number of the supplier and recipient, etc. The details mentioned above cannot be edited when the E-way bill has already been uploaded.

Part B: This part contains details relating to transporting goods such as transport document number and vehicle number in road transport. Once the E-way bill is uploaded, no rectification is possible. There is no option to delete or correct a faulty E-way bill. However, the user can cancel such an E-way bill.

Reasons Why an E-way Bill May Require Cancelling

  • Due to an error in the generation of an E-way bill
  • Due to non-movement of goods

Period to Cancel an E-way bill

The generator can cancel an E-way bill within the first 24 hours from its generation. However, the E-way bill cancellation is not possible once any authorized officer has verified it during the transit.

After the expiry of the time mentioned earlier, the E-way bill shall be deemed valid and cannot be cancelled by the generator. However, you can request the recipient reject such an incorrect E-way bill as the timeline for rejecting an e-way bill is 72 hours.

Steps to Cancel an E-way Bill

Step 1: To access the E-way bill, users must log in to the E-way bill system portal.

Step 2: Click on the option ‘E-way bill’ or on ‘Consolidated EWB’ and click on ‘Cancel’ from the dropdown menu to Cancel the process.

Step 3: After the cancellation is nominated, the website will display a new instruction on the user’s screen, prompting them to enter the E-way bill number.

Step 4: The user must enter the 12-digit e-way bill number and click on ‘Go’.

Step 5: The E-way bill would be displayed as soon as the bill number is entered.

Note: Users should specify the reason for the cancellation of the concerned E-way bill. It is illegal to reuse the cancelled E-way bill. Thereupon through the process of generation, the user can generate a new E-way bill.

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